Materials Requirements Planning Officer

description Job Description

checklist Qualifications & Requirements

• check_circle • s & Experience Diploma or Bachelor’s degree in Supply Chain Management, Logistics, Industrial Engineering, Business Administration, Food Technology, or a related field. 2–5 years’ hands-on experience in MRP or production planning within an FMCG manufacturing environment. Experience in bakery, biscuit, or snack manufacturing is highly desirable. Demonstrated experience working with ERP planning modules and material planning best practices. Knowledge of Kenyan procurement processes, local supplier markets, and import documentation (including SAD forms and clearing procedures) is an added advantage. Core Competencies & Behaviours Highly analytical and detail-oriented with strong data validation and problem-solving

psychology Required Skills

task_alt Responsibilities

• arrow_right • Daily / Operational Responsibilities Run the MRP process daily or as per agreed planning cycles and analyse exception reports, including shortages, overdue orders, and surplus recommendations. Generate material requisitions and purchase requests for raw materials (e.g. flour, sugar, fats, additives), packaging materials (wrappers, cartons), and MRO items based on MRP outputs, safety stock policies, and production plans. Monitor stock movements and ensure system balances are accurately updated following receipts, issues, adjustments, and returns. Liaise closely with the Procurement team to expedite critical materials and confirm supplier delivery schedules and ETAs. Support the Production Planner with real-time material availability checks, constraints analysis, and clip-off or rescheduling decisions. Maintain accurate master data in the ERP system, including Bills of Materials (BOMs), routings, lead times, scrap factors, pack sizes, and material descriptions. Weekly Responsibilities Reconcile physical stock against system balances for key SKUs
• arrow_right investigate discrepancies and prepare variance reports. Prepare and present short-term material availability and risk reports for weekly production and operations meetings. Review supplier lead-time performance and highlight delivery or capacity risks to the Supply Chain Manager. Update ABC/FSN classifications and recommend adjustments to reorder points and safety stock levels where necessary. Monthly / Periodic Responsibilities Support preparation of the MRP-driven monthly procurement plan aligned with demand forecasts and confirmed sales orders. Assist with month-end inventory close processes, including cycle counts, adjustments, and root-cause analysis in collaboration with the Stores and Finance teams. Review and update planning parameters such as lead times, lot sizes, minimum order quantities, and safety stocks based on consumption trends and supplier performance. Support new SKU introductions by setting up BOMs, packaging codes, and initial MRP parameters
• arrow_right validate trial consumption and buffer levels. Contribute to continuous improvement initiatives aimed at reducing inventory carrying costs, improving forecast accuracy, and optimising order quantities. Strategic & Cross-Functional Collaboration Work closely with Demand Planning and Sales teams to reconcile forecasts against actual consumption and adjust MRP inputs accordingly. Partner with Quality Assurance, Production, and Procurement to resolve material rejects, quarantines, and returns that impact availability. Support supplier development and alternate sourcing initiatives by providing consumption data, forecasts, and planning insights. Participate in ERP implementations, upgrades, and system testing related to planning, inventory, and procurement modules. Technical