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Administrative Assistant, Provost Office COE at Aga Khan University (AKU)
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Kilifi 🇰🇪 Kenya
Posted 1 day ago (28 Sep 2026) Deadline: 4 Oct 2026 Updated about 7 hours ago
Job Description
The Administrative Assistant supports the Provost Office at Aga Khan University by managing the executive’s calendar, coordinating communications and handling project administration for health research initiatives. Duties include preparing documents, arranging travel, processing payments and acting as liaison with procurement, finance and external partners. The role requires high discretion, excellent organisational skills and fluency in English and Kiswahili.
Qualifications & Requirements
- • Diploma in Secretarial Studies, Office Administration or related field
- • Minimum 2 years relevant administrative or personal assistant experience
Required Skills
Responsibilities
- • Provide dedicated administrative and personal assistance to the Women’s Health Thematic Lead
- • Manage diary, schedule meetings and coordinate travel logistics
- • Prepare correspondence, reports and documentation for projects
- • Process consultant invoices and payments
- • Liaise with AKU Supplies, Procurement, Finance and other administrative teams
- • Represent the Thematic Lead professionally with collaborators, funders and stakeholders
- • Maintain confidential records and ensure timely follow‑up on action items