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Accounts Assistant (For A Distributor Of Animal Health Vaccines)
Skills Geographic
Nairobi 🇰🇪 Kenya
Posted 16 days ago (20 Aug 2026) Updated 11 days ago
This job may no longer be active — always verify before applying.
Job Description
The Accounts Assistant handles customer invoicing, payment processing, and bank reconciliations using QuickBooks while maintaining accurate ledger records. They prepare collection and receivable reports, support month‑end financial reporting, and assist with audit documentation. The position requires at least two years of experience in a busy manufacturing or distribution setting and O’Level education with completed CPA qualifications or a degree with CPA Part II. Strong reporting and documentation abilities are essential.
Qualifications & Requirements
- • O’ Level qualification with fully completed CPA qualifications, or a university degree with at least CPA Part II.
- • At least two years of experience in a manufacturing or distribution environment, preferably in animal health or pharmaceuticals.
Required Skills
Responsibilities
- • Prepare and issue customer invoices and proforma invoices.
- • Record customer payments in QuickBooks and allocate them to the correct invoices.
- • Maintain accurate customer accounts and regularly review outstanding balances.
- • Assist in preparing monthly collection and receivables reports.
- • Follow up on outstanding customer balances and resolve account discrepancies.
- • Record bank transactions accurately in the accounting system.
- • Perform daily/weekly bank reconciliations and investigate unreconciled items.
- • Match bank transactions with QuickBooks records and avoid duplicate postings.
- • Maintain proper documentation for bank transfers, deposits, withdrawals, and charges.
- • Monitor cash and bank balances.
- • Post accounting transactions accurately and promptly in QuickBooks.
- • Ensure proper coding and classification of transactions with supporting documentation.
- • Identify and flag duplicate, missing, or incorrectly posted transactions for accountant review.
- • Maintain accurate customer, supplier, and general ledger records.
- • Assist with cleaning and maintaining the integrity of accounting data.
- • Support preparation of monthly P&L, cash flow, receivables, payables, and collection reports.
- • Prepare schedules and supporting information for monthly reporting.
- • Analyze variances and identify unusual transactions for review.
- • Provide accurate accounting information to the accountant within required deadlines.
- • Maintain organized physical and electronic accounting files, including invoices, receipts, payment vouchers, bank documents, tax documents, and other financial records.
- • Ensure documents are easily retrievable for management and audit purposes and maintain a clear audit trail.
- • Assist the accountant with month‑end and year‑end closing activities.
- • Support internal and external audit requests.
- • Perform other accounting duties assigned by the accountant.