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Administrative Assistant at Hivos East Africa
Hivos
Nairobi 🇰🇪 Kenya
Posted about 3 hours ago (7 Sep 2026) Updated about 3 hours ago
Job Description
The Administrative Assistant supports daily office operations for Hivos East Africa, handling front‑desk duties, managing facilities, and serving as the primary liaison for staff and external partners. The role ensures smooth communication, timely response to inquiries, and efficient coordination of administrative tasks. By maintaining an organized workplace, the assistant enables program teams to focus on their development objectives.
Qualifications & Requirements
- • Minimum secondary education or diploma in Business Administration or a related field
- • Proven experience in an administrative or office support role
- • Strong written and verbal communication skills
- • Proficiency with standard office software (e.g., MS Office, email)
- • Ability to multitask and maintain confidentiality
Required Skills
Responsibilities
- • Manage front‑office operations, including greeting visitors and handling incoming calls
- • Oversee facilities upkeep and coordinate maintenance requests
- • Act as the main point of contact for regional staff and external stakeholders
- • Maintain office supplies inventory and process procurement orders
- • Provide general administrative support such as scheduling meetings, handling correspondence, and preparing documents