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Administrative Assistant
Kimili Technologies
Nairobi 🇰🇪 Kenya
Posted 15 days ago (21 Aug 2026) Updated 11 days ago
Job Description
The Administrative Assistant will provide comprehensive support to the marketing team, ensuring smooth operation of campaign documentation and coordination. Responsibilities include maintaining organized files and trackers, managing banner production, and assisting with social‑media scheduling. The role also involves liaising with vendors and internal stakeholders, tracking progress, and delivering timely updates. Strong organizational and communication skills are essential to keep marketing activities on schedule.
Required Skills
Responsibilities
- • Keep files, Google Sheets and task trackers organized
- • Fill out forms, manage documentation and route creative materials for approval
- • Serve as custodian of all campaign information, materials and approvals
- • Manage banner coordination with designers and the marketing team
- • Ensure scheduled campaigns go live on time
- • Support scheduling and posting of social media content
- • Ensure all artwork and campaign information is approved
- • Liaise with vendors, partners and internal teams as instructed
- • Conduct follow‑up calls when required
- • Retrieve and share requested information and documentation promptly
- • Monitor pending tasks and ensure timely completion
- • Escalate any delays, missing information or non‑response promptly
- • Record all marketing data accurately in provided trackers
- • Maintain daily and weekly status updates
- • Compile basic campaign information using templates
- • Identify and flag missing information and follow up with relevant persons
- • Provide clear updates on all assigned tasks promptly
- • Support the Brand Coordinator with daily tasks, simple research and event preparations
- • Assist the team with promotions, events and other marketing activities
- • Perform any other duties assigned by the supervisor