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COLLEGE REGISTRAR
Ace Med Staffing Limited
Nairobi 🇰🇪 Kenya
Posted 2 days ago (22 Sep 2026) Updated 2 days ago
Job Description
The College Registrar leads the registry function across multiple campuses, ensuring the integrity, accuracy and security of student academic records throughout the student lifecycle. The role oversees admissions, registration, examinations and graduation processes while supervising staff and maintaining the student management system.
Qualifications & Requirements
- • Bachelor’s degree in Education Administration, Business Administration, Management, Records Management, Education, Health Sciences or a related field
- • Relevant professional or administrative qualification is an advantage
- • At least 2–3 years’ experience in a supervisory or management role
- • Proven experience in student records management, examinations and certification
- • Experience with student management/information systems
- Intellimis experience is an advantage
- • Experience in a TVET, college or university environment is strongly preferred
- • Multi‑campus experience is an added advantage
Required Skills
Responsibilities
- • Oversee admissions administration, student registration and onboarding across all campuses
- • Maintain accurate, complete, secure and up‑to‑date student and academic records
- • Supervise Registry, Admissions/Registration and Examination/Records staff and set performance standards
- • Manage the student management system (Intellimis), ensuring data accuracy and timely updates
- • Coordinate student transfers, deferments, withdrawals, readmissions and programme changes
- • Coordinate examination registration, candidate lists, examination records and results administration
- • Maintain accurate academic progression records, transcripts and student completion status
- • Coordinate graduation preparation, student clearance and certification processes
- • Ensure custody, security and confidentiality of student information and academic records
- • Conduct regular reconciliation of admissions, registration, academic, examination and finance‑related data
- • Develop and implement Registry SOPs and service standards to improve efficiency and student experience
- • Support regulatory and quality‑assurance requirements, preparing records for inspections and audits
- • Prepare weekly and monthly management reports on applications, admissions, enrolment, progression, examinations, completion, graduation and registry performance
- • Address registry‑related student concerns professionally and ensure timely resolution
- • Drive continuous improvement, automation and consistent registry practices across campuses