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Executive Office Assistant (PA) at OrchidHR Outsourcing
JobSearch
Nairobi 🇰🇪 Kenya
Posted 5 days ago (22 Oct 2026) Deadline: 30 Oct 2026 Updated about 4 hours ago
How to Apply
• Forward your CV to careers@orchidhr.co.ke with the position as the email subject
Job Description
The Executive Office Assistant will manage the CEO’s calendar, inbox and communications while coordinating cross‑entity projects and preparing high‑quality briefing materials. The role serves as the primary liaison between the CEO and internal and external stakeholders, ensuring timely follow‑up on actions and decisions. Strong organizational, communication and discretion skills are essential to support both professional and personal aspects of the CEO’s responsibilities.
Qualifications & Requirements
- • BA/BSc/HND in Business Administration or related field
- • 4–6 years of executive assistance or senior administrative experience supporting C‑level executives
- • Demonstrated ability to manage competing priorities across multiple entities
- • Strong written and verbal communication with professional stakeholder engagement skills
- • Proven discretion handling confidential and sensitive information
Required Skills
Responsibilities
- • Manage and continuously optimize the CEO’s calendar across multiple business areas, prioritizing time‑sensitive matters
- • Oversee the CEO’s inbox, triage messages, draft replies and escalate as needed
- • Act as primary liaison between the CEO and internal teams, external partners, investors and other stakeholders
- • Coordinate cross‑entity projects from planning through delivery, setting milestones and tracking progress against deadlines and budgets
- • Prepare agendas, briefing notes, reports and presentations, and record accurate meeting minutes
- • Provide confidential personal and professional support to the CEO, handling sensitive information with discretion