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OFFICE ADMINISTRATOR (RELIEVER POSITION)
ORCHID HR
Nairobi 🇰🇪 Kenya
Posted 9 days ago (27 Aug 2026) Updated 7 days ago
Job Description
The Office Administrator provides comprehensive front‑office support, manages communications, maintains records, and assists with basic bookkeeping while ensuring a professional and organized workplace environment.
Qualifications & Requirements
- • Bachelor’s degree or Diploma in Business Administration, Commerce, Office Administration or a related field
- • Minimum 5 years’ experience in office administration, front‑office or customer service roles
- • Proficiency in Microsoft Office (Word, Excel, Outlook)
- • Excellent telephone etiquette and client‑service orientation
- • Strong organizational, multitasking and time‑management abilities
Required Skills
Responsibilities
- • Greet clients, visitors and partners courteously
- • Answer, screen and forward telephone calls promptly
- • Manage incoming and outgoing mail, email and courier deliveries
- • Keep the reception area clean, organized and presentable
- • Maintain accurate visitor logs and issue passes as required
- • Oversee physical and electronic filing systems, including archiving
- • Perform data entry and prepare spreadsheets for office records
- • Draft, format and proofread correspondence and reports
- • Schedule meetings, book rooms and prepare agendas
- • Support the legal team with document preparation and distribution
- • Monitor inventory of office supplies and coordinate vendor services
- • Manage petty‑cash records and prepare reconciliations
- • Perform basic bookkeeping tasks and assist the finance team
- • Ensure office equipment is operational and arrange maintenance
- • Liaise between staff, clients and external service providers
- • Manage calendars and send reminders for team members
- • Provide general administrative assistance and ad‑hoc tasks
- • Respond to client enquiries and redirect complex issues appropriately
- • Prepare reports on front‑office activities and supply usage