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OFFICE ADMINISTRATOR (RELIVER POSITION)
ORCHID HR
Nairobi 🇰🇪 Kenya
Posted 9 days ago (26 Aug 2026) Updated 9 days ago
Job Description
The office administrator will manage front-office operations, serve as the primary point of contact for visitors and callers, and ensure smooth daily administrative functions. Responsibilities include handling correspondence, maintaining filing systems, coordinating meetings, and supporting the legal and finance teams. The role also oversees inventory, petty-cash management, and office equipment upkeep, requiring strong organizational and communication skills.
Qualifications & Requirements
- • Bachelor’s degree or Diploma in Business Administration, Commerce, Office/Secretarial Administration, or a related field.
- • Minimum five years’ experience in office administration, front-office, or customer service, preferably in a corporate office or law firm.
- • Proficiency with Microsoft Office applications (Word, Excel, Outlook).
- • Excellent telephone etiquette and client-service orientation.
- • Strong organizational, multitasking, and time-management skills.
- • Professional demeanor, discretion, and commitment to confidentiality.
Required Skills
Responsibilities
- • Greet and welcome clients, visitors, and partners professionally.
- • Serve as the first point of contact for visitors and callers
- answer, screen, and forward calls promptly.
- • Manage incoming and outgoing mail, emails, courier deliveries, and office communications.
- • Maintain a clean, organized, and presentable reception area with relevant information.
- • Keep accurate visitor logs, issue passes, and ensure compliance with security protocols.
- • Maintain physical and electronic filing systems, including storage, retrieval, and archiving.
- • Perform data entry and prepare spreadsheets
- maintain accurate records.
- • Draft, format, and proofread correspondence, reports, memoranda, and other documents.
- • Schedule and coordinate meetings, conferences, and appointments
- book rooms and prepare agendas.
- • Support the legal team with document preparation, photocopying, scanning, binding, and distribution.
- • Maintain inventory of office supplies
- requisition stock and liaise with vendors for equipment and repairs.
- • Monitor and manage petty cash
- maintain records and prepare reconciliations.
- • Assist with basic bookkeeping tasks and support the accounting/finance team as needed.
- • Ensure office equipment is operational
- troubleshoot or coordinate maintenance.
- • Liaise between internal staff, clients, external service providers, and stakeholders to facilitate communication.
- • Manage schedules and calendars for partners or team members
- send reminders and follow-ups.
- • Provide general administrative support to departments and handle ad-hoc tasks assigned by management.
- • Respond to client enquiries professionally
- redirect or escalate complex issues.
- • Prepare basic reports on front-office activities, client interactions, petty-cash use, and office-supply usage.