J
Receptionist at Trailmycar Solutions
JobSearch
Nairobi 🇰🇪 Kenya
Posted 1 day ago (6 Oct 2026) Deadline: 9 Oct 2026 Updated about 5 hours ago
How to Apply
Forward your CV to hr@trailmycar.com with the position as the email subject.
Job Description
The Receptionist will be the first point of contact for visitors and callers, ensuring smooth front‑office operations and supporting administrative tasks across the organization. Duties include managing communications, handling parcels, maintaining records and keeping the reception area organized and presentable.
Qualifications & Requirements
- • Diploma in Business Administration or Secretarial Studies
- • Minimum 2 years front‑office or administrative experience
- • Strong interpersonal and communication skills
- • Excellent time‑management and multitasking ability
- • Proficiency with Excel, Word, email and printer/scanner equipment
- • High level of integrity, professionalism and customer‑care orientation
Required Skills
Responsibilities
- • Receive and attend to walk‑in clients, visitors and suppliers professionally
- • Handle incoming calls and route them to the appropriate departments
- • Log and escalate customer service issues for follow‑up
- • Dispatch and receive parcels, documents and correspondence
- • Maintain the visitor register and control front‑office access
- • Track job cards for field technicians and update related records
- • Oversee inventory handover for technicians in coordination with the Inventory Officer
- • Prepare and send daily job movement summaries to Operations and HR
- • Support filing, photocopying, scanning and general office organization
- • Keep the front desk area neat, stocked and presentable at all times
- • Submit daily reports on calls, complaints, inventory usage and technician dispatch
- • Assist with administrative coordination during interviews, client meetings and briefings