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Records Management Assistant
K-Unity Sacco
Nairobi 🇰🇪 Kenya
Posted about 5 hours ago (9 Oct 2026) Updated about 5 hours ago
How to Apply
• Send your CV and cover letter detailing your experience
Job Description
The Records Management Assistant supports the Records Management Officer in safeguarding the Sacco’s documents, ensuring accurate filing, and facilitating digitisation of records. The role involves handling physical and electronic files, maintaining tracking systems, and assisting with archiving processes to uphold compliance standards.
Qualifications & Requirements
- • Bachelor’s degree from a recognised institution
- • Minimum 2 years post‑graduate experience in records management, preferably within a financial institution
- • Demonstrable knowledge of document management system solutions
- • Proficiency with standard office applications
- • Strong communication and interpersonal skills
Required Skills
Responsibilities
- • Ensure safe custody, proper handling and security of Sacco records and documents
- • Support the Records Management Officer in coordinating registry operations
- • Receive, sort, classify, file and retrieve physical records according to approved procedures
- • Maintain an up‑to‑date filing and tracking system for timely document retrieval
- • Record and monitor movement of files to ensure accountability
- • Prepare records for digitisation, including sorting, scanning and indexing
- • Capture and maintain accurate metadata for digitised records
- • Assist in identifying, segregating and preparing records for archiving or disposal
- • Maintain proper storage and preservation of physical records
- • Respond to routine registry enquiries and provide authorized documents
- • Perform routine activities such as photocopying, scanning, filing and binding
- • Uphold confidentiality and exercise care when handling sensitive records
- • Contribute to continuous improvement of records management processes