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Office Administrator - Nayuki Town
BrighterMonday Consulting
Rest of Kenya 🇰🇪 Kenya
Posted 4 days ago (2 Oct 2026) Updated 4 days ago
Job Description
The Office Administrator serves as the primary point of contact for visitors and stakeholders while overseeing daily office operations. The role manages front‑office reception, coordinates tribunal and appeal schedules, and supervises support staff. It also handles financial administration, inventory control, and ensures compliance with record‑keeping and data protection standards. Strong judgment, discretion and organizational skills are essential.
Qualifications & Requirements
- • Degree in Human Resources, Paralegal Studies, Business Administration, Public Administration, Office Management, or a related field.
- • Certificate in Legal Studies or Paralegal Practice is an advantage.
- • Minimum three years’ experience in reception, legal administration, office administration, or a similar role.
- • Experience in a legal, judicial, grievance‑handling, human‑rights, ombudsman, or quasi‑judicial environment is desirable.
- • Experience supervising support staff and managing office operations is a plus.
Required Skills
Responsibilities
- • Serve as the first point of contact for visitors, complainants, community members, and other stakeholders, providing professional reception services and guidance on office procedures.
- • Receive, screen, and direct inquiries, complaints, correspondence, telephone calls, and electronic communications to the appropriate officers.
- • Maintain visitor records and ensure compliance with office access and security protocols.
- • Oversee day‑to‑day administrative operations, including correspondence management, filing systems, records, calendars, appointments, and meeting schedules.
- • Ensure the office environment, facilities, equipment, and supplies are maintained to support efficient operations.
- • Coordinate office logistics, maintenance, service providers, and procurement of routine office requirements.
- • Coordinate the schedules of Tribunal and Appeal Judges, organize hearings, meetings, mediation sessions, and related activities, and maintain related calendars and records.
- • Manage petty cash, office expenditures, and administrative expense records
- maintain inventory of office assets and support budget monitoring.
- • Supervise security guards, office assistants, cleaners, drivers, and other support staff, monitoring attendance and performance.
- • Maintain confidential administrative and case‑related records in compliance with data protection requirements.
- • Coordinate meetings, workshops, and stakeholder engagements, preparing agendas, minutes, attendance records, and follow‑up actions.
- • Prepare routine reports, correspondence, and administrative documentation as required.